Terms & Conditions - Smogathon

Terms & Conditions
Smogathon 2017 Global Edition

  1. General Provisions
    1. For the purposes of these Terms, the following terms shall have the following meanings:
      1. Competition: Smogathon 2017 Global Edition is an international startup competition aiming to identify the most innovative startups addressing the air pollution problem;
      2. Expert: an expert from the field of science, technology, ecology, venture capital, business, administration, NGO or related, selected by the Organizer;
      3. Organizer: The Flying Mind Foundation, with registered seat at ul. Jana III Sobieskiego 100A/17, 00-764 Warsaw, Poland, registred under the KRS number 0000419398, NIP number 6762455794, REGON number 12256134000000;
      4. Participant: a legal entity or a natural person with legal capacity with a registered company, which applied to participate in the Smogathon 2017 Global Edition;
      5. Partner: any sponsor, media or venue partner listed as a partner on the website: www.smogathon.com;
      6. Jury Member: a top expert, professional with recognized authority in his or her field of expertise selected by the Organizer.
    2. Participation in the Competition is free of charge.
  2. Organisation of the Competition
    1. The Competition is comprised of four stages:
      1. Applications,
      2. Semi-finals,
      3. Finals,
      4. Grand Finale.
    2. If selected, the Participants must be able to participate in:
      1. The chosen Semi-final;
      2. The Finals and the Grand Finale, from 23rd to 27th of November 2017.
  3. Conditions of application and pre-selection
    1. Entry in the Competition is open to any startup, which:
      1. Operates under any kind of internationally recognized legal entity, is allowed to operate under the legal entity of scientific institution or operates as a registered company (not a natural person);
      2. Operates for no longer than 5 years or has a revenue lower than $500,000 in the fiscal year of 2016 and is not dependent on any industry partners (i.e. must not be a subsidiary company of a company in the industry or represent any industry holding);
      3. Has an innovative technology, product or solution that is connected with fighting air pollution, especially in categories of:
        1. indoor air purification;
        2. outdoor air purification;
        3. household power and heat generation and energy storage;
        4. using smog as a resource;
        5. new ways of smog mapping and predictions;
        6. air pollution prevention;
      4. Must be willing to present and demonstrate the technology, product or solution in public.
    2. Entry is open to startups from any country.
    3. Applications for the Competition will be evaluated. Not all the candidates will be accepted.
    4. The Organizer shall accept only one entry per Participant throughout the duration of the Competition.
    5. Only applications submitted correctly, using the entry form on the website https://www.smogathon.com/apply from 00:00 15th of June (GMT+2) till 15th of August (included) will be evaluated. The entry form shall be filled completely and accurately.
    6. Only applications that receive a confirmation of application within 48 hours since the submission will be considered. Participants that do not receive the confirmation shall contact the Organizer.
    7. Applicants can apply to any of the Semi-finals of the Competition (Berkeley, London, Warsaw, Hong Kong, Bangalore) even if not locally based there or decide to submit an online-only application.
    8. Applications will be evaluated by selected professionals, with particular emphasis on:
      1. Innovation;
      2. Possibility of implementation;
      3. Impact on the air pollution;
      4. Technological sustainability;
      5. Team capability;
      6. Integrity;
      7. Possibility of development;
      8. Versatility.
    9. The number of Participants that will advance to the Semi-finals is limited to 60, with no more than 12 startups per each Semi-final city.
    10. Applications will be evaluated on an ongoing basis.
    11. Not later than 1st of September 2017 all Participants will receive information confirming acceptance to the Competition.
    12. The Organizer has a right to terminate the application process before the abovementioned date, in case of receiving a sufficient number of applications fulfilling the criteria.
    13. The Organizer has a right to extend the application process for additional 14 days.
    14. The Organizer is free to decide at its own discretion with regard to assessment of Participants admission.
    15. Only Participants that received an invitation to the Semi-finals are entitled to participate.
    16. Every participant must possess a document enabling him/her to enter the country in which the Competition will be held, e.g. a passport. The Organizer is unable to assist the Participants in obtaining a visa or other permits for entry.
  4. Exceptional Online Applicants
    1. Participants can opt for an online-only application, especially due to long distance to the nearest Semi-final city or insufficient resources to cover the expenses of travel.
    2. Online-only applicants will advance directly to the Finals after thorough verification, without having to participate in the Semi-finals.
    3. The Organizer may ask the online-only applicants for additional information or an interview call.
    4. Maximum two teams can advance to the Finals from the online-only application.
    5. If the level of the online-only applications is not satisfying, the Organizer will grant the places to teams with the best scores from the Semi-finals.
    6. The Organizer is free to decide at its own discretion with regard to assessment of Participants admission.
  5. Semi-finals
    1. The Semi-finals take place in:
      1. Berkeley, CA, USA, 3rd October 2017, Univeristy of California;
      2. London, United Kingdom, 5th October 2017, Google Campus London;
      3. Warsaw, Poland, 10th October 2017;
      4. Bangalore, India, 16th October 2017;
      5. Hong Kong, Special Administrative Region of the People's Republic of China, 18th October 2017;
    2. Each Participant may be represented by maximum of 2 representatives.
    3. Participants that have qualified to Semi-finals will have the opportunity to present themselves in a 5-minutes pitch.
    4. A maximum of 60 Participants will be selected to take part in the Semi-finals.
    5. Semi-finals begin with a pitch contest, during which 5 - 7 jury members will assess and rate the Participants’ pitches.
    6. Each Jury member will award maximum of 100 points to every Participant.
    7. The Semi-final score is the arithmetic mean of scores granted by all Jury members.
    8. Two teams which received the highest arithmetic average of the jury members’ notes will advance to the Finals, taking place in Krakow, Poland.
    9. If the difference in the final score of the winning team and the runner-up is larger than 20%, only one winning team will advance to the Finals.
    10. If less than two Participants are selected from each of the Semi-finals, the Organizer may select a Participant from any of the Semi-finals which did not qualify to the Finals and invite them to participate in the Finals.
    11. Participants which advanced to the Semi-finals may receive a refund of the documented costs of travel or a grant of up to $500 if the selected Participant is located further than 500km from the location of the Semi-final nearest to its’ registered seat and applied for the refund during the application process.
  6. Finals
    1. The number of Participants advancing to take part in the Finals will be limited to a maximum number of 12.
    2. Each Participant may be represented by maximum of 2 representatives.
    3. Participants that advanced to the Finals may use the title of “Finalist of Smogathon 2017”.
    4. The Finals will take the form of thorough verification sessions which will take place on 25th and 26th of November in Krakow.
    5. The Participants of the Finals will be judged by 12 Experts, who may award the Participant with maximum of 80 points.
    6. Each Participant will be interviewed by all 12 Experts, divided into four groups.
    7. Four teams with the lowest score will be eliminated.
    8. With regards to the remaining eight teams, the four main Experts have a right to appoint the six teams which will advance to the Grand Finale.
  7. Grand Finale
    1. The Grand Finale will take place on 27th of November 2017 in Krakow, Poland.
    2. Six selected startups that have qualified to the Grand Finale will have the opportunity to present themselves in a final pitch. The length of the pitch is limited to 5 minutes.
    3. The jury assessing the Participants of the Grand Finale will be comprised of 10 Jury Members, whose names will be announced not later than on the day of the Grand Finale.
    4. The jury members may award the Participants of the Grand Finale up to 20 points.
    5. The winner of the Grand Finale will be the Participant with the highest combined arithmetic sum of the Finals’ score and the Grand Finale’s score.
    6. The Winners will be publicly announced at the end of the Competition.
  8. Prize
    1. The Winner of the Competition will receive a prize of $100,000, comprised of:
      1. $25,000 monetary prize,
      2. $75,000 in form of a contract which will be signed by the Winner and the Municipality of Krakow, for the implementation of the Winner’s technology, product or solution in the Municipality of Krakow.
    2. The Prize may be subject to taxation in the Participant's country of seat.
    3. Prizes are guaranteed for the winning Teams only, however Sponsors and the Organiser reserve the right to award honourable mentions and additional in-kind prizes by the Organiser, Partners or the Jury.
    4. The payment of the monetary prize will take place no later than 31st of January 2018.
    5. The Winner undertakes to use the entire amount of the monetary Prize to cover selected costs connected with research or further development of the startup.
    6. The contract will be signed with Municipality of Krakow no later than on 1st of April 2018.
  9. Finalists
    1. The Finalists and the Winners are authorized to mention their Smogathon 2017 recognition in their promotional activities.
    2. The Finalists are granted a free stand of three square meters during the GLOBAL CLEAN AIR SUMMIT, on November 27th 2017, that can be used for marketing and promotion purposes.
    3. The Finalists will be mentioned on the Organizer’s website and in the promotional materials.
    4. Organizer provides the Finalists with a return journey to the Finals and accommodation for the duration of the Finals and the Grand Finale.
    5. The Participants will be provided with full board catering for the duration of the Finals.
  10. Intellectual Property
    1. By applying, the Participant represents, that it owns all the rights, particularly intellectual property rights to the technology, product or solution presented in the Competition and the product does not infringe any third party’s rights.
    2. In case of Participant’s false representation regarding rights to the product, it will be excluded from the Competition immediately, without right to compensation.
    3. The Participant is fully liable for any infringements of intellectual property rights of a third party.
    4. Participants authorise the Organizer to use their name(s) and likeness and if necessary, that of their representatives present during the Competition.
    5. Participants authorise the Organizer to freely use any of the logos, trademarks, title, extracts and other incorporeal property and promotional items related to the technology, product or solution submitted during the Competition, also with regards to the future editions of Competition.
  11. Claims
    1. Participants who break the rules stipulated in the Terms & Conditions, may be excluded from the Competition by the Organizer, without right to compensation.
    2. Organizer may vary or amend these Terms, change the Prize or completely cancel the Competition until the beginning of the Finals. No liability shall attach to Organizer or any of the Partners of the Competition as a result thereof and that, in such circumstances, no compensation will be payable.
    3. Organizer shall not be liable for any failure to comply with its obligations under these Terms caused by (but not limited to) natural disasters, weather conditions, strike, industrial dispute, terrorist activity, political unrest, loss of connectivity, internet or email failure or any other circumstances beyond the control of the Organizer or any of the Partners.
    4. Organizer shall not be liable for the price of $75,000 in form of contract, for which The Municipality of Krakow shall take full liability.
    5. Neither the Organizer or any of the Partners shall be liable for lost, stolen or damaged property at any Competition events.
  12. Miscellaneous

    These Terms and Conditions shall be governed by and construed in accordance with the Polish laws. Any dispute arising under these Terms and Conditions shall be subject to the exclusive jurisdiction of the Polish courts. By entering the Competition, the Participant agrees to submit to the Polish laws, regardless of their country of establishment.